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PROCESS AREA
Autonomous Source to Pay
MICROSOLUTIONS
AP Invoice Management

AP Invoice Management

Invoice Management – Are your invoices and business partners Paid Up or Fed Up?

For every partner, client, or vendor – there is only one invoice that matters – theirs.

Deliver autonomous acceleration and accuracy with an AI-infused central invoicing workbench. This is AIOPS.D Invoice Processing.

The AIOPS.D Advantage
Standard Practice

Receive Invoice

Common Challenges:
  1. Manual process for invoice data extraction, leading to incomplete data assessments, differences in timing of data provision, and inconsistent upstream system data sourcing for single source of truth

Create Invoice Upload

Common Challenges:
  1. Due to inconsistent formatting across suppliers, data massaging is needed to populate required fields in the upload template
  2. Manual search to find incomplete invoice data in organization’s master data
  3. All fields must be manually entered leading to increased operational risk

Submit Invoice for Review

Common Challenges:
  1. Data analyst manually pushes completed invoice for review, with no system checks for accuracy
  2. Inability to send manual approval requests to all invoicing system stakeholders, prompting email or other manual process for exception management

Review and Correct Errors

Common Challenges:
  1. Manual entry for invoice data, followed by manual comparison across organization’s accounting / other internal systems
  2. Exception identification is sent back to data analyst for correction

Approve Invoice

Common Challenges:
  1. Once corrections are completed, data analyst manually approves invoice for payment
  1. Automation of file confirmation process to ensure email attachments are valid for processing, including upstream data confirmations for single source of truth
  1. AI/ML models extract the data in the invoice and map values against fields that standardize data formatting
  2. For data missing on the invoice, ML predicts best fit value based on the organization’s master data and historical transactions
  3. Values are automatically fed to the AIOPS.D Invoice Management service where they can be reviewed and processed
  1. First level validations are run on the platform to ensure the appropriate data types have been entered in each field
  2. Standardized workflow with one dashboard of process and reviews for exception management
  1. Application and ERP validations are run with data entry to ensure accuracy
  2. Backend validations alert users where revisions are needed
  1. Invoices can be manually or auto-approved based on configurable acceptance thresholds

OVERVIEW
DESCRIPTION
The Invoice Management microsolution minimizes end-to-end human intervention throughout the Invoice handling process. The solution enables autonomous, touchless invoicing operations for AIOPS.D specialists through ML-based capabilities with seamless invoice handling and matching, intelligent exception management workflow capabilities, and computer vision capabilities for digital image parsing.
STORIES FROM THE AI VAULT

Computer Vision, Workflow and the Invoice

What happens when employees are provided with decision support? How does the workforce experience evolve, post-manual process management?

SEE THE STORY

CAPABILITIES

Intelligent Analytics
Invoice Processing
Reconciliation & Releasing Payment
Tax Processing

MICROSERVICES
AP Invoice Management

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DESCRIPTION
The Invoice Management microsolution minimizes end-to-end human intervention throughout the Invoice handling process. The solution enables autonomous, touchless invoicing operations for AIOPS.D specialists through ML-based capabilities with seamless invoice handling and matching, intelligent exception management workflow capabilities, and computer vision capabilities for digital image parsing.
STORIES FROM THE AI VAULT

Computer Vision, Workflow and the Invoice

What happens when employees are provided with decision support? How does the workforce experience evolve, post-manual process management?

SEE THE STORY

PROCESS AREA
Operational
CAPABILITIES

Intelligent Analytics
Invoice Processing
Reconciliation & Releasing Payment
Tax Processing

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